酒精
Serving alcoholic beverages at an event must comply with policy AD18 和 FN10.
娱乐
At certain University-sponsored events, entertainment may be appropriate. All such costs must be expensed to unrestricted donor funds. 娱乐 for faculty 和 staff events requires the Chancellor’s approval.
鲜花和其他装饰品
Flowers 和 other decorative items purchased for University events involving University guests, 比如餐桌摆件, are permitted but must be paid on unrestricted donor funds. 这需要总理的批准.
The one exception permitted on general funds is flowers for commencement exercises.
See 礼品及奖项 section below for information of gifting flowers.
礼品卡
All gift card purchases require FO pre-approval of requests that include the Who, 什么, 在哪里, When 和 Why’s in order to receive the correct budget number.
It is preferable to purchase gift cards through Lion Marketplace (国家礼品卡). Access to the Marketplace is through 辛巴的ShopOnLion商店链接.
Pcard reconciliation of the purchase of gift cards must include FO approval 和 attach the 礼品卡收款人日志.
请参考 FN10 关于礼品和奖励的指导方针.
礼品及奖项
Gifts are tokens of appreciation or consolation, while awards are given in merit recognition of notable achievement, 包括退休. Door prizes 和 other prizes are awards for purposes of this policy. 请参考政策 FN10 完整的描述和指导方针.
为员工:
一般, gifts to employees are not permitted 和 no gifts or awards are permitted to be paid on federal or state grants or contracts. 工作人员 和 faculty awards must be documented as an FNG04. 请与财务处通话.
生日礼物, holidays (including Boss' Day or Administrative Professional's Day), 和 other personal events are not permitted from any source of funds. These would be considered personal expenses for supervisors or others who wish to recognize their employees or colleagues.
For outside guests, donors, 和 friends of Penn State:
Gifts 和 awards appropriate to recognize those who support the University are permitted for, but must be paid on unrestricted donor funds, or funds designated for such a purpose. These are never permitted on federal or state contracts or grants.
Flowers 和 plants may be given to non-employees, but must be purchased on unrestricted donor funds, or funds which specifically allow for such purchases.
学生:
Gifts 和 awards to students are generally permitted under the following parameters:
非现金奖
- 学术类非现金奖励, 艺术或运动成就, 比如奖杯, 奖章或牌匾, are permitted on general funds if the cost is $425 or less per award.
- Non-cash awards valued over $425 和 any cash awards must be paid on unrestricted donor funds or funds designated for the purpose of student awards. The award should be reasonable in relation to the achievement.
- All non-cash awards valued at $425 or more must be entered into the student system for reporting purposes.
- For Student Financial System reporting, gift certificates 和 gift cards to a specific vendor are considered non-cash awards.
- Non-cash gifts or awards related to competitions, 竞赛, 以及其他激励措施, 包括上门奖品, must be paid on unrestricted donor funds or funds designated for that purpose.
现金奖励
- All cash awards must be paid on unrestricted donor funds or funds designated for the purpose of student awards. The award should be reasonable in relation to the achievement.
- All cash gifts 和 awards to students MUST be entered 和 disbursed through the student system in compliance with financial aid regulations.
会员
All memberships must receive Chancellor 和 FO approval.
Approvals must be attached to pcard reconciliation in Penn State SAP一致.
赞助
For information on sponsorships/charitable contributions, see 政策FN10.
Direct contributions or donations from general funds of the University for any purpose are not permitted.
- 赞助 require a formal letter justifying the benefit to the University, 由财政大臣签署.
- All charitable contribution must be paid on OGE account
- Marketing, dinning, or any other “goods” from the purchase are permitted on general funds. It is best to ask the vendor the value of these services rather than make a personal judgment.
- 例如:赞助费用为1美元,000 but $500 goes toward advertising 和 $500 is charitable contribution THEN $500 can be paid on general funds (10010) for marketing 和 $500 must be paid on OGE fund.
- If the event is purely charitable contribution or is a non-University fundraising event, 比如联欢晚会, this must be paid on OGE Miscellaneous funds; approved by the Chancellor.